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SmartBooks Knowledge Base & User Manual

Documentation & Setup Guides

Step-by-step technical guides for configuring your multi-PC LAN network, connecting thermal receipt printers, and managing daily accounting.

Quick Links
1. Multi-PC Office LAN Setup 2. Thermal Receipt Printer Config 3. Excel Bulk Product Import 4. Daily Cash Closing & Z-Reports 5. License Key Renewal
Guide 01

Multi-PC Office LAN Setup (Zero Internet)

SmartBooks connects all cashier and accountant computers through your office local area network (LAN) without requiring an active internet connection.

Step 1: Choose Your Master Host PC

Select the main computer (e.g. Manager's laptop or back-office server) and launch SmartBooks.exe. Note down the host IP address displayed on the welcome screen (e.g. 192.168.1.100:5000).

Step 2: Connect Cashier Terminals

Ensure all cashier computers are connected to the same Wi-Fi router or switch. On any cashier computer browser, type the Host IP address into Chrome/Edge (e.g. http://192.168.1.100:5000).

Step 3: Login as Cashier

Log in with the cashier username and password. Transactions made by this register will sync instantly to the master database with 0 latency.

Guide 02

ESC/POS Thermal Receipt Printer Setup

SmartBooks natively supports all standard 58mm and 80mm thermal receipt printers via USB or network.

  • Plug your USB thermal printer into the POS computer.
  • In Windows Settings, set the printer as default or name it POS-Printer.
  • Under SmartBooks Settings → Hardware, select your printer paper width (58mm or 80mm).
Guide 03

Bulk Inventory Import from Excel / CSV

Import thousands of products and price lists in 1 click using our pre-formatted spreadsheet template.

Supported columns in your Excel file:

Product_Name, SKU, Barcode, Category, Cost_Price, Selling_Price, Stock_Quantity, Low_Stock_Alert

Navigate to Inventory → Import CSV and select your file.

Guide 04

Daily Cash Closing & Shift Reconciliation

Protect against register discrepancies with mandatory shift opening floats and blind drawer closing counts.

1. At shift start, the cashier enters the physical drawer opening float (e.g. ₦10,000).

2. Throughout the shift, all sales, split transfers, and petty cash payouts are recorded.

3. At shift end, click Close Shift → Generate Z-Report to print the daily reconciliation slip.